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Automate, Score, Track

All in One Intelligent Platform

Optimo transforms how organizations manage complex workflows.

Built for enterprises that demand transparency, compliance, and measurable performance, Optimo’s AI engine connects automation, scoring, tracking, and analytics — creating a single source of truth for every process.

Whether you’re managing grants, vendor onboarding, or internal approvals, Optimo helps you do it faster, smarter, and with complete accountability.

Eliminate Repetition, Amplify Speed

Optimo automates repetitive, rule-based workflows so your team can focus on decisions — not data entry. Use visual builders to design approval routes, attach conditions, and trigger automatic notifications across departments.
  • Up to 70 % faster cycle times
  • Consistent routing and zero manual errors
  • Scalable for multiple departments and projects

Objective Decisions Through AI Evaluation

Optimo’s scoring module uses AI models to evaluate submissions based on predefined rules and weighted criteria. It identifies high-impact factors, assigns risk levels, and produces transparent scoring summaries for reviewers.
  • Eliminates subjective bias
  • Creates audit-ready scoring logic
  • Allows custom weighting for different programs or KPIs

Full Visibility From Submission to Approval

Every action, timestamp, and decision is logged automatically. Supervisors can track application progress, identify bottlenecks, and reassign tasks instantly — keeping the process transparent and accountable.
  • Real-time process dashboards
  • SLA tracking and delay alerts
  • Cross-department visibility

Insights That Fuel Continuous Improvement

Optimo converts operational data into clear visual dashboards. From efficiency ratios to user-level performance, leaders can monitor process health, identify trends, and plan improvements backed by data.
  • Unified KPI dashboards
  • Exportable executive reports
  • Predictive trend identification

Connect Optimo With the Systems You Already Use

Optimo integrates effortlessly with ERP, CRM, HRIS, and finance platforms through secure RESTful APIs and SSO. This ensures a unified data flow and prevents siloed decision-making.
  • Plug-and-play integration with enterprise tools
  • Secure API endpoints and webhook automation
  • Support for on-premise and cloud-based environments

Built for Security, Compliance & Scale

Every Optimo feature is engineered for enterprise trust. With PDPA-compliant data protection, ISO 27001-aligned controls, and multi-tenant cloud architecture, you can scale securely without compromising performance.

AES-256
data encryption

Role-based access
and MFA

Local data residency
(Malaysia Cloud)

Continuous monitoring
and log audits

Why Enterprises Trust Optimo

Transparency

Full audit trails and compliance dashboards for governance teams.

Configurability

Every module adapts to your organization’s structure and approval logic.

Performance

Lightweight and scalable infrastructure for thousands of concurrent users.

Support

SLA-driven customer support and dedicated technical account managers.

Proven Success Stories

See how Optimo.AI has transformed workflows across various sectors, delivering measurable improvements such as 68% faster approvals, 45% better compliance, and enhanced transparency.

Government Agency

Automated 4-tier grant approval workflow → reduced turnaround time by 68 %.

Corporate Enterprise

Vendor scoring & SLA tracking → improved supplier compliance by 45 %.

Education Sector

Automated programme evaluation → improved review transparency and reporting consistency.

Every feature in Optimo is designed with one goal — to make your operations smarter, faster, and measurable. Experience a new level of workflow control, compliance, and decision accuracy.

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FAQs

Explore common questions about Optimo's customization, security, integrations, multi-department support, and reporting features.

Yes. Optimo’s visual workflow builder lets you design and modify approval flows, conditions, and rules — no coding required.

All data is encrypted at rest and in transit (AES-256, TLS 1.3) and hosted on PDPA-compliant Malaysian cloud infrastructure.

Absolutely. Optimo provides open APIs and secure webhooks for seamless integration with ERP, CRM, HRIS, and accounting systems.

Yes. It supports multi-tenant architecture with user roles and access segmentation per department or region.

Comprehensive dashboards, exportable reports, and predictive analytics built for management and compliance teams.